The Over-The-Counter Prevention Program (OTC) was created to assist all enrolled Cow Creek Tribal members with the expense of health-related items that can be purchased over the counter. The program does not cover prescription medications. Each enrolled tribal member aged 18 years and older is eligible for an annual allowance of $100. Enrolled tribal members under the age of 18 are eligible for an annual allowance of $50. Allowances are to be used between January 1st and November 15th of the current calendar year. An exception will be made for tribal members enrolled in the Tribe after November 15th, and these tribal members requesting reimbursement for self-pay. Personal receipts for reimbursement must be dated within the current calendar year and received at the tribal office by December 15th of each year. Contact the program coordinator at 541.672.8533 for information regarding self-pay reimbursement.
How does the program work?
Tribal members contact the program coordinator with a list of products he/she would like to purchase. Contact can be made by telephone, fax or e-mail. The list must contain a minimum of five items or a minimum purchase of $25. The program coordinator will create a purchase order to be faxed to a pre-approved store. Tribal members are required to use the same store throughout the year for purchases, which aids in the processing of the purchase orders. The purchase orders will include the tribal member’s name, telephone number, current allowance amount, and approved items to be purchased. The person receiving the items is required to sign the purchase order. The store will bill the tribal office.
Note: The program coordinator is allowed 24 hours to process each purchase order.
Only the items authorized on the purchase order may be purchased. Obtaining non-covered or non-authorized items will result in the loss of allowance for this program.
What stores are approved in my area?
The Tribal office has set up charge accounts with several chain stores. To see if an account has been set up with a store in your area call the program coordinator at 541.672.8533. Tribal members also have the option of paying for items out of pocket and being reimbursed.
What if the allowance is exceeded?
If the allowance is exceeded, the overage amount is the Tribal member’s responsibility. If the allowance is not spent in the current year, the remainder does not carry over into the following year.
The program coordinator, in consultation with medical staff and Administration, will determine which items are to be covered or not-covered by the program. Items are subject to change without notice.
The following list, while not intended to be complete, gives examples of over-the-counter related products:
Toiletries, such as the items listed below, do not qualify as eligible expenses:
Questions regarding the OTC program?
The Cow Creek Band of Umpqua Tribe of Indians, the Cow Creek Health & Wellness Center (CCHWC) and/or employees of the Tribe are not liable for negligence and/or misuse of products purchased with Over-the-counter Program funds.
For questions regarding this program, please contact the Program Coordinator, Christy Sanford, at:
Cow Creek Health & Wellness Center
2371 NE Stephens St., Suite 200
Roseburg, OR 97470